Minimize liability through a Code of Conduct

Codes of conduct have come into fashion in numerous industries. They are concerned with concepts such as responsibility and sustainability through the implementation of a governance and compliance framework.

Once established they have to be adhered to by every member of the organization. Period.

But what does sustainability mean in the process architecture? How can responsibility be enforced in individual teams, consistently? How can we break down the broad ecologic and economic goals? How can we ensure that our vision of ideal behavior actually reaches every employee?

What is a Code of Conduct?

A Code of Conduct collects, describes and governs the behavior of various stakeholders in a variety of situations. It can be seen as a company’s moral code.

Since processes, stakeholders and requirements vary between industries, industry-specific associations are issuing industry-specific Codes of Conduct. Implementation of these codes of conduct is voluntary but often a requirement for membership in said associations.

The implementation phase, however, is not to be underestimated since a Code of Conduct will affect all business areas and levels.

Machiavelli is dead.

The end does not justify the means. In order to present itself favorably to customers, partners and suppliers, enterprises cannot merely rely on their PR work. They have to be able to steer their every action into a consistent direction.

Furthermore, the digital age offers much greater access to information about companies, essentially putting them under 24/7 scrutiny. Thus, appropriate behavior becomes more important than appropriate branding.

Right Behaviour - right time. Now.

A Code of Conduct presents a general frame of reference for appropriate behavior, not a detailed guide to actualizing this behavior in every aspect of the company.

To enjoy the whole, discover it in its own parts.” Translation of a quote by J. W. v. Goethe

We’re experienced in implementing the details. We know the processes, interfaces, formats and bits and bytes involved. We have also developed methods to retain a holistic view to ensure you can discover the whole in its parts.

How can ScS help with the implementation?

Implementing a Code of Conduct is not mandatory; It can, however, add real value to your company. We have developed procedure that will yield the following benefits:

  • 360° view – What is our current situation?
  • Topographic business map (e.g. of all systems)
  • Risk Map – Where are Risk Points? Which issues require intervention?
  • Audit-proof documentation
  • Optimization and minimization of data management, processes, etc. (and thus expenses)
  • Full cost control and preliminary cost estimates
  • Centralized data protection management
  • Constant compliance with data protection regulation
  • Standardization and centralization of access rights
  • Avoidance of customized, hard-to-manage documents and agreements
  • Sharing of documents, archives, formats, etc.
  • Up-to-date overview of all interfaces, resources, etc., which can be updated automatically any time
  • Transparency for all stakeholders – not only for customers but also for partners, employees and management
  • Greater trust from customers, partners, employees

 

We ensure that your business (if desired) will be standardized and centralized while costs & efforts are identified, measured uniformly and reduced or minimized.

Commitment to responsibility

Whether you are part of an industry that has adopted a common Code of Conduct, or the code was even mandated by law, as in the insurance industry, the implementation is is your responsibility.

We are happy to guide you through this process.

Implement a Code of Conduct now, not because regulations or industry associations are forcing you to, but because you recognize their value.

Since every company is different, we customize our approach to your needs. Simply contact us to learn more.

We also recognize that some companies prefer to implement such Codes of Conduct themselves while receiving support from the sidelines. We have therefore created a range of boxed-consulting options to guide your company through this process.